Job Summary

We are looking for an organized, proactive, and detail-oriented Junior HR & Office Administrator to join our growing team. In this hybrid role, you will act as the backbone of our daily office operations while providing critical administrative support to the HR department. The ideal candidate will have at least one year of experience managing data, coordinating schedules, and acting as a welcoming first point of contact for employees and visitors alike.

Key Responsibilities

1. HR Operations & Administration

• Onboarding & Offboarding: Coordinate logistics for new hires, including collecting joining documentation, setting up workstations/assets with IT, and coordinating orientation schedules. Assist with exit clearance processes.

• Database Management: Maintain and audit digital and physical employee files in our HRIS (Human Resources Information System), ensuring high accuracy for attendance, leave balances, and personal records.

• Recruitment Support: Post job vacancies across various recruitment platforms, coordinate interview calendars between candidates and hiring managers, and manage applicant correspondence.

• Employee Queries: Act as the first point of contact for day-to-day employee inquiries regarding company policies, leave applications, and general documentation requests.

2. Office & Facilities Administration

• Front Desk & Liaison: Greet visitors, manage incoming and outgoing mail/couriers, and route central inquiries to the correct teams.

• Vendor & Supply Management: Track office and pantry inventory. Coordinate with external vendors for office supplies, maintenance, and facility management.

• Event Coordination: Assist in planning and executing internal employee engagement activities, team-building sessions, and company-wide celebrations.

Qualifications & Skills

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.

• Experience: 1+ years of proven experience in an HR administrative, office operations, or corporate support role.

• Technical Skills: Proficiency in MS Office Suite (particularly Excel and Word) and hands-on exposure to any standard HRIS or Applicant Tracking System (ATS).

• Communication: Strong verbal and written communication skills with a professional demeanor.

• Core Competencies: Excellent multi-tasking abilities, strong attention to detail, and a strict commitment to handling confidential employee data with discretion.